Gemini Systems are proud to work with the following partners...



What we do

Access is a leading author of integrated business management software. The portfolio spans solutions for ERP, finance, HR, Payroll, warehousing, business intelligence, professional service automation and manufacturing.


Our customers

More than 6,000 UK businesses and not-for-profit organisations use Access solutions to improve their performance, profitability and drive growth, unlocking their business potential through improved business insight.


Vertical focus

Our industry-specific solutions differentiate Access in the market and templated solutions make for rapid and easy deployment. Automate operations, streamline processes and share business information anytime, anywhere.


Rapid growth

Access is one of the top five fastest growing UK software developers in The Sunday Times Buyout Track 100 2012 and featured in 2013's Profit Track 100. Commitment to customers and employees has also placed the company among the UK's top employers in The Sunday Times' 100 'Best Companies to Work For' 2011 and 2014.



Autoweb Design have integrated via Open System Interface (OSI) which allows for a synchronised vehicle stock between the Autoweb portal and Evolution.  Leads from Autoweb automatically feed directly into Evolution for CRM/Marketing purposes.

More info to follow...



Auto Trader is the largest UK motoring marketplace with over 44 million visitors every month and over 126 million searches every week. This gives us the data and insight to support our 12,000 retailer customers in their buying, selling, marketing and managing needs.

Find out how we can help you. Visit



Bluesky Interactive is an automotive digital marketing and web design agency with three locations nationwide. 


We focus on delivering excellent results, working with the latest cutting-edge technology, and cultivating excellent client relationships. Having recently won the coveted “Extra Mile Award” for our excellent customer service, we believe we are achieving our objective of being the best, rather than the biggest. Our websites look good too – we’re award winners for “Web Design for Franchised Dealers”, as well as recommended in many other categories.


Our experienced team are on hand to work with dealerships of all shapes and sizes, creating stunning responsive websites that help dealers to stand out from the crowd.


CAP Automotive is the recognised benchmark for new, current and future vehicle values across the UK. CAP researches and publishes millions of pieces of information and is trusted by many trade professionals consumer organisations to power their websites and systems.


The CAP accredited partner logo is displayed by those professional organisations who demonstrate the ability to maintain the highest standards in the use of CAP data in its systems and services to help its customers make smarter automotive decisions.






Manheim Auctions have integrated their Auction House Invoicing with Evolution via Gemini's Open System Interface (OSI) allowing them to send purchased vehicles directly into a 'Pending Vehicles' area in the the dealers' vehicle stock book. The dealer is able to see the vehicle purchase information and can accept the vehicles into stock with a couple of clicks, significantly reducing administration overhead and vastly increasing the speed that stock can be advertised and sold. 

Cox Automotive have integrated their CloseIt CRM with Evolution via Gemini's Open System Interface (OSI) allowing data to flow from one system to another including vehicle stock, orders and Customer information, significantly reducing overheads, increasing productivity and creating a slicker, more joined up overall solution. 


Manheim Retail Services equip car manufacturers, franchised dealers and dealer groups with a powerful range of marketing tools and software solutions proven to deliver solid sales results. They do this by combining their automotive market understanding and advanced marketing tools with a blend of creative and technical skills necessary to take dealer services and vehicle stock to the car buying public. Manheim Retail Services are an established, trusted and respected business partner to over 40 manufacturer brands, 350 dealer groups and 3,000 franchised dealers.


Manheim Aftersales provide a comprehensive software solution tailored to the needs of the Aftersales department. This includes the original fully integrated electronic vehicle health check complete with technicians media and managed customer contact as recommended and approved by many manufacturers. Manheim Aftersales also provide a “complete solution” that manages inbound and outbound customer contact with scripted booking, true on-line booking and resource management. This completely ring fenced subsidiary is focused solely on aftersales and has nearly 15-years’ experience.


Manheim Lead Management is the full end-to-end electronic ‘Sales Lead Management’ system that helps dealers effectively manage and convert sales leads, as well as manage on-going customer relationships and monitor staff performance. The system brings together key stages of the car-buying process into one, streamlined function capturing all the essential customer information. With the visually striking dashboard reports, understanding key performance figures is made easy, allowing management to make key decisions based on live data.

Dealer Internet 

Dealer Internet is a tool developed by Pye Motors IT Department.  The objective was to develop a tool that integrates new vehicle stock available for sale from the Ford manufacturing system, with the current Marketing Campaigns, Pricelists, Ford Credit GMFV’s and rates, Vehicle Specification data, Dealer Margins, Showroom Podiums, Profit Control and Vehicle Images.


Our service provides real time vehicle pricing exclusively for Ford Dealers in the UK and can achieve a price, profit and 3 types of finance plan payments after only 4 clicks. The software also offers various reporting tools, including individual profit statements, customer statements and order forms on each deal.  It has been up and running since 2011 and can be found in excess of 160 Ford Dealer Showrooms across the UK.  The data is also dynamically streamed to Dealer’s websites to produce new car listings from live stock.


In a testimonial to a prospective new user, a dealer was found to say: “We now have used car sales staff, and people who had no idea how to sell/price a new car selling cars for fun.”



We drive loyalty and service retention


At eDynamix we like to think of ourselves as forward thinkers and innovators.


While we are consistently improving the way in which software systems are utilised within the motor industry because of our close connections with Dealers, we also like to “think outside of the box”. We are continually developing new ways in which Dealers can improve productivity and increase profitability, yet maintain and ultimately grow customer loyalty and satisfaction through our software solutions and process improvements.


Our innovative and open approach to our software design has enabled us to develop a solution for the sale of routine vehicle servicing, planned maintenance items and those requiring immediate attention that is industry leading, easy to use, customisable and extremely cost effective.


Through Service Plans a quote for all routine servicing that is tailored to the requirements of each customer can be configured.


Repair Plans offer the customer the opportunity to pay monthly for Amber work concerns, deferred Red work items, or for other items outside of the scope of a traditional Service Plan.


Our Finance Plan allows Dealers to sell Red work concerns identified as part of a Vehicle Health Check on the day and afford the customer the opportunity to spread the cost of these repairs over a set period.



enquiryMAX is the next generation of automotive lead management system that embraces new exciting technology available today ensuring your business is covered for the future. Removing the need for a flawed paper-based system, it drives process and structure within the showroom ensuring shortcuts and opportunity leaks are a thing of the past.


The system provides automotive sales teams with the tools and mobility they need to engage with and improve the customer sales experience.​ In little over 3 years, over 500 dealers are now using enquiryMAX and they are all seeing an increase in enquiry capture of c.30% compared to their previous system.



Glass’s, publishers of the iconic Glass’s Guide – an industry bible for used car valuation information, has been in operation for over 80 years. Data is at the heart of everything we do. Access to the right information is crucial when making effective business decisions. Our data gives our customers the edge they need to compete in their markets – either through the data itself or through products we develop that enable them to solve business issues. We use a combination of market analysis and statistical modelling to create comprehensive and reliable data and information. 


We pride ourselves in bringing clarity to a market that can be complex and confusing and have built our business to be the best in our sector across Europe.


Today we offer products and solutions that are invaluable at every stage of a vehicle's lifecycle. From key valuation, technical and fleet management data, to estimating, bodyshop and dealer management systems and web-based services, we have the information that the industry relies on.



KJL: Cloud-based Hosting Option for Evolution


Kevin James Ltd (KJL) are a trusted IT Solutions provider based in the UK with over 18 years automotive experience. KJL have a strong industry reputation, providing first class Automotive solutions for dealerships across the UK and offering additional IT services including UK-based support, all managed by highly qualified specialists. In addition to developing and hosting their own commercial dealership solutions, they also offer powerful Cloud hosting environments for the Gemini Systems Evolution DMS. This is a cost effective and feature rich option for those who do not wish to commit a high CAP Ex model for a full server environment.


Their hosting includes full backup and virtualisation, optimised specifically for the Gemini-Systems DMS, using dedicated resources to ensure maximum connection speeds (including Mobile Tablet connections) and a guaranteed 99.99% uptime. Servers are aggregated across two data centres in the UK from a leading provider. KJL offer clear SLA’s and have extensive experience managing DMS server environments.


Blackhurst Garages are one client that have already benefited from the migration to KJL Hosting - Click here for more info & the case study.


For more information on what the KJL Cloud hosting platform can do for your business, please visit or call 01268 627111. Access to their full Evolution test platform system is available on request.



Global key and asset management solutions provider, Keytracker, and leading solutions provider to the automotive industry, Gemini Systems, have joined forces to ensure that their mutual clients are getting the best from their management systems.


Dealerships across the UK rely upon Gemini’s Evolution Dealer Management System to manage their business on a day-to-day basis for vehicle information, service and MOT booking, vehicle sales and customer account information.


Keytracker supply dealerships with key management solutions to enable enhanced key and asset security, optimised site operations and real-time information and reporting of key movements.


To provide car dealers with the complete integrated solution, Keytracker and Gemini Systems have worked jointly to ensure that both systems work seamlessly to save their customers time and reduce duplication of information entry, but also eliminating the need to access information from separate systems. This integration allows customers using Evolution to access real-time key information from the Keytracker system through a single interface.


Jon Skinner, Director of Business Development at Gemini Systems said: “offering our ‘open-door policy’ means that we can deliver a more flexible solution to our customers. This approach gives our clients a unique way of managing their assets, allowing dealers to build a system that fits their own requirements, rather than compromising with specific products or solutions. “


Adam Smith, Business Development Manager at Keytracker said: “By utilising Gemini’s Open System Interface (OSI) we can feed information from our system directly into the DMS, meaning the two systems can be effectively synchronised at all times. This offers customers huge advantages by having a single port of call for the information they are looking for.”

Reality Finance Logo (002)


Reality Finance creates value through clever financing.


We enable Gemini Systems clients the power to purchase business solutions with tax efficient finance options that offer a return on investment from day one. Every element is covered: we fund the full solution including intangibles such as training, installation and service contracts – all payable over one to five years.


Reality Finance is a leading provider of asset finance with particular experience in IT and hi-tech funding.



As a licensed Solutions Provider Gemini Systems can supply products on to third party Solutions Providers or to End-User
customers. Whenever a Solutions Provider sells one of its products containing PAF® or another Royal
Mail dataset, it returns a royalty fee to Royal Mail. Much of this fee goes into maintaining the quality
of the data.


PAF® is recognised as a world class dataset and we intend to keep it that way! We are
committed to validating all 28 million addresses held on the PAF® database every year. In an average
year, we make 1.25 million changes to PAF®, which is more than 3,000 changes every day.
Royal Mail’s Address Management Unit (AMU) currently licenses approximately 220 Solutions
Providers, both in the UK and overseas. These organisations range from multi-national data
conglomerates to one-man businesses.



Over 800,000 UK businesses use our software.
We have 30 years' experience in providing business software.
Over 800,000 businesses in the UK trust our software to help them run their business.

Solutions for UK businesses of all sizes
Our software is used by businesses of all sizes.
From single person start-ups to stock exchange giants, our software can grow as you do.


Award-winning support
European Call Centre Awards logoWe're committed to offering you the best service possible, whether it's direct from Sage or through our accredited Business Partner network.
We've won the European Contact Centre of the Year 2011 award for our customer services.


Future-proof software
We are always evolving to respond to changing legislation and technology.
Over 20% of our R&D team work on emerging technologies. Our software is in the cloud and we have a growing number of mobile apps.


Supported Versions
Versions of Sage 50 that Evolution DMS supports ranges from V20 to V25c.


About US

Founded in Melbourne, Australia in 2002, Vital Software is a leading provider of data driven solutions for the automotive industry. Our customers include best of breed OEM, dealer group, and dealership businesses and assist in the areas of CRM, Lead Distribution, CSI Management, Service and Parts Performance reporting, and more. Our offices are located in Australia, the United Kingdom, and the United States of America.


Vital Software was established with the release of its flagship product, ContactTracker.  Originally designed as a non-vertical specific application, Vital Software found success early on by winning major multi-year contracts with blue-chip customers in the banking, manufacturing, telecommunications, and business equipment industries.

Following on from their success in Australia, Vital Software opened offices in the UK in 2006 in order to fulfil demand in the European and UK marketplace.  In the same year, Vital Software released a web-based version of ContactTracker, in addition to making their debut in the automotive industry.   The decision to develop a web-based automotive specific version was hugely successful and today Vital Software have global partnerships with many OEMs.


Our Vision

To be the most innovative software company in any market we choose to operate in, no matter what country or industry. To then translate our technology into real solutions which add value to our customers.


Our Mission

To deliver value to our customers through extensive research and development investments and strategic industry alliances. To achieve our vision whilst providing an enjoyable, supportive work environment to all of our employees, all of the time.



How many motorists can afford their insurance excess?  With XS Paid the answer is ALL OF THEM!


We pay the policy holder’s excess so the customer can afford to have their vehicle repaired. And this means an opportunity for your business to capitalise on the potential 45,000 new retail repair jobs that will be generated by becoming one of our network partners.


XS Paid has the solution - By working alongside our insurer partners and brokers, we have developed an affordable insurance policy which covers drivers’ excess in the event of an insurance claim.  In return, XS Paid will channel the repair work to our network of recommended repairers.